Sharing teaching resources
Notes, links and files by class and subject — and the students-vs-staff split that keeps mark schemes private.
Sidebar → Resources. A shared library of notes, links and files, organised by class and subject.
How it is organised
Pick a class and a subject; inside that slot are topics, and inside each topic are the resources. A topic is a folder — "Photosynthesis", "Revision for mocks", "Term 2 notes".
If you do not choose a topic, the item goes into a General topic for that slot, created the first time it is needed. You do not have to organise before you can share.
Resources can be moved between topics later, so a General topic that grows can be tidied up afterwards rather than planned upfront.
Three kinds of resource
| Kind | Use it for |
|---|---|
| Note | Text you type straight in — a summary, instructions, a reading list |
| Link | An address elsewhere — a video, a past paper, a website |
| File | An upload: PDF, Word, PowerPoint, or an image |
Files are up to 10 MB each. That is comfortable for notes and a slide deck; an unoptimised scan of a whole textbook will not fit, and should probably be a link anyway.
Who can see it — the important part
Every resource is either for students or staff only. This is the whole point of the feature, so get it right:
- Students — appears in the student portal for that class
- Staff only — visible to colleagues in the console, never to students
Mark schemes, answer keys and question banks go in staff only. A staff-only file is not merely hidden from the student portal; students cannot reach it at all.
If you are unsure, ask whether it would matter if a student opened it tonight.
Sharing with several classes
If you teach the same subject to more than one class, you can share to all of them at once. Each class gets its own copy, so you can later change or remove it for one class without touching the others.
What you are allowed to write
You can add resources to a class and subject you actually teach — or to your form class. Being able to see a slot does not mean you can write to it.
If you cannot add to a slot you expect to, your class or subject assignment is missing from your staff record. See Why you only see your own classes — your administrator fixes it in People → Staff.
Heads, exams officers and administrators can write anywhere.
Deleting
Deleting a topic deletes everything inside it, and asks you to confirm first. Archive it instead if you only want it out of the way.
Your school shares one storage allowance across all resources and announcement attachments. If uploads start being refused, that is the reason — delete what is no longer needed, or ask your administrator.