The academic calendar

Sidebar → School setup → Academic Calendar tab.

Here live the academic year, the current term, each term's start and end dates, and the vacation and reopening lines printed on report cards.

They matter more than they look. Marks, assessments, attendance and fees are all stamped with the year and term that were current when they were recorded. Report cards assemble only the current term. So the calendar is not a display setting — it is what the rest of the system sorts itself by.

Setting it up

Set the year and term to where the school actually is today, then give each term its start and end dates. Until the current term has both, the Dashboard cannot show how far through the term you are, and the Get started card treats this step as outstanding.

You only type the dates. The rest follows from them:

• Status — terms before the current one show Completed, the current one In progress, later ones Upcoming.
• Shown as — a dated term's window ("5 Jan – 2 Apr 2027") is written from its dates. A term without dates keeps the text you type.
• Vacation date and Next term reopens — pick a date, or press Use Term 1's end / Use Term 2's start under each to take it from the term dates. Each is printed in full ("Tuesday, 5th May 2026"); the line under the box shows exactly what will appear. A line someone typed by hand before is kept as it is until you press Replace with a date.

Each term is one row of a table, and once two or more terms have dates a strip above it shows the year at a glance. Under Current term, a note says which term today's date falls inside — a reminder only: moving the current term is a rollover, so it is always your choice.

What happens when you change the term or the year

Changing either one is a rollover, and saving opens a guided dialog rather than just writing the value. You can review every step and back out before confirming; nothing is written until you confirm, and then it is written in one go.

Moving to a new term

One step: a billing preview, so you can see what the term's billing looks like before you commit.

Moving to a new academic year

Three steps:

1. Class mapping — where each class moves next year. Final-year classes are set to Graduate (leave school) by default; change any that should not.
2. Student review — the students in each class, so you can hold individuals back. Anyone you untick repeats their current class instead of moving up. Students already marked as graduated are not offered again.
3. Billing preview — the result, with graduates excluded and repeaters left where they are.

Do this after the term's report cards are published, not before. The End of term checklist puts the steps in the right order: finish marks → lock them → head remarks → publish → roll over.

Per-student subject choices survive a rollover. A student who took an elective keeps that choice when they are promoted.